Meetings to actionable outcomes
UMS - Unified Meeting Intelligence Suite for the Modern Enterprise
A centralized meeting intelligence system that provides enterprise wide visibility, enforces accountability and turns leadership decisions into disciplined execution with measurable ROI.
Built for organizations and leadership teams that value clarity, accountability, and execution at scale
%204.png)
Why UMS Exists?
Meetings Run the Organization, Yet They Lack Systematic Governance
Organizations depend on meetings to make decisions, assign action items, surface issues, identify risks and drive execution, yet the resulting outcomes are rarely centralized, consistently governed or visible across organizational hierarchies.
Meeting outputs are scattered across calendars, emails, chat tools and documents, making it difficult to track ownership, follow-through and closure. Critical decisions are revisited, action items are delayed, issues persist and risks discussed in meetings often never reach formal governance systems.
As organizations scale, leadership loses visibility into what meetings are producing, whether commitments are being executed and where accountability is breaking down.
What is UMS?
UMS is a centralized enterprise platform that manages meetings as governed organizational entities, ensuring every decision, action item, issue and risk discussed in meetings are captured, tracked and executed with full traceability.
Unlike traditional meeting, task or documentation tools, UMS connects meetings directly to execution and governance, providing a single source of truth across the organization.
UMS serves as the authoritative system of record for meeting-driven decisions and execution.
How UMS works
Centralize
Meetings from across the organization are centrally managed, creating a unified repository of past, present and upcoming meetings.
Govern
Each meeting follows defined lifecycle stages, with governance controls that ensure outcomes are reviewed, tracked and not left unresolved.
Capture Outcomes
Decisions, action items, issues, risks are captured during or after meetings and persistently linked to their originating context.
Track Execution
Ownership, status and progress are continuously tracked across teams, departments and leadership levels.
Close with Confidence
Meetings are formally closed only when governance and execution conditions are satisfied.
Core Capabilities
Manage meetings from creation through closure with structured governance, eliminating orphaned meetings and undocumented outcomes.
Minutes are managed as authoritative organizational records with review, approval, versioning and audit history.
Ensure action items, issues and risks discussed in meetings are owned, tracked and resolved rather than forgotten.
Provide executives, managers and teams with role-appropriate views into meetings and outcomes across the organization.
Monitor ongoing organizational commitments across execution cycles to prevent recurring delays and compliance gaps.
Measure meeting effectiveness, execution follow-through and organizational patterns to improve decision-making and performance.
Capabilities are configurable by role, department, and governance model.
Instant Meeting Sync
All scheduled meetings automatically appear in UMS with participants, continuity, and historical context intact, so every discussion starts informed and execution ready.
Centralized Meeting Control
Meetings, agendas, decisions, action items and follow-ups live in one unified workspace, so teams stop chasing updates across tools.
Persistent Meeting Context
Open items, decisions, and commitments flow across recurring and related meetings, eliminating repetition and keeping discussions outcome focused.
Role-Aware Visibility
Teams execute independently while managers and executives get the right level of insight, without micromanagement or meeting overload
20-30% Meeting load Reduction
Organizations reduce meeting volume through better preparation, clear ownership, and automatic follow-through, recovering thousands of productive hours.
Experience the Future of Meeting Management with UMS
UMS works quietly across your existing meetings, bringing structure, continuity, and follow-through without changing how teams meet.
Why UMS Is Different
UMS do not treat meetings as isolated events. It treats meetings as governed organizational records that connect discussion to decisions, execution, accountability, and leadership oversight.
Comparison Highlights
-
Meetings treated as governed organizational entities, not disposable calendar events
-
Decisions, actions, risks, and issues captured as structured, linked outcomes
-
Organization-wide, role-aware visibility across teams and leadership without information silos
-
Accountability enforced through lifecycle governance, not manual follow-ups
-
Built-in, continuous traceability from conversation to commitment to closure
Visual Comparison: UMS vs Traditional Meeting Tools
Capability Area | Traditional Meeting Tools | UMS(Unified Meeting Suite) |
|---|---|---|
Scalability | Breaks as meetings increase | Designed to scale across teams and hierarchies |
Leadership Oversight | After-the-fact reporting | Real-time insight into decisions and execution |
Knowledge Retention | Fragmented and disposable | Persistent institutional memory |
Audit & Compliance | Retrofitted, manual, or external | Built-in, continuous, audit-ready by design |
Accountability | Dependent on follow-ups | Enforced through governance states and workflows |
Visibility | Individual or team-level views | Organization-wide, role-aware visibility |
Decision Traceability | Lost across documents and threads | End-to-end traceability from discussion to execution |
Action Items | Manually tracked, often forgotten | Lifecycle-managed with ownership and closure |
Action Items | Manually tracked, often forgotten | Lifecycle-managed with ownership and closure |
Meeting Outcomes | Notes, emails and chat messages | Structured decisions, actions, risks and issues |
Core Concept | Calendar entries with notes | Meetings as governed organizational entities |
Built for Governance, Not for Micromanagement
UMS provides hierarchical visibility across executives, departments, teams and individuals, ensuring leadership sees what requires attention without operational noise.
Ownership and oversight are clearly separated, enabling accountability without disruption to execution.
UMS enables oversight without altering execution ownership.
Enterprise-Grade by Design
-
Role-based access control
-
Secure, centralized data management
-
Audit trails and traceability
-
Customer-managed deployment options
-
Designed for regulated and high-governance environments
-
Supports on-premise, private cloud, and hybrid deployments
Measurable Business Impac
-
Improved action item completion and follow-through
-
Reduced meeting inefficiencies
-
Faster decision-to-execution cycles
-
Early identification of risks and issues
-
Lower audit effort through traceable records
Impact note
Impact metrics are derived from customer deployments and internal governance assessments.
Disclaimer
Actual results may vary based on organization size, structure, and deployment scope.
Case Studies
UMS proven ROI from Organization level
Organizations achieve measurable outcomes: 25-40% time recovery, 40% faster decisions, 20% admin reduction, 15-20% software savings.
Challenge:
Fragmented meeting outcomes across 15 global teams
UMS Solution:
AI meeting capture + unified repository
Results:
25% meetings load reduction | 87% action completion (up from 58%)
"UMS eliminated our meeting chaos, and leadership now has complete visibility"
Challenge:
Compliance requirements + slow decision cycles.
UMS Solution:
Real-time risk management + audit-ready traceability.
Results:
40% faster decisions | 100% audit compliance | 30% fewer meetings
"Risks flagged in real-time saved us from regulatory penalties"
Challenge:
Scattered tools across client projects
UMS Solution:
Centralized control + CXO dashboards
Results:
12 hours per employee saved monthly | 18% software cost reduction
"Billable hours recovered, paid for UMS implementation in 2 months"
Challenge:
Poor action item follow-through on production projects
UMS Solution:
End-to-end lifecycle + action tracking
Results:
85% action closure rate | Compliance findings in audits
"Production delays dropped 67% and UMS made us execution machines"
Challenge:
Async collaboration across time zones
UMS Solution:
Unified repository + connected workflows
Results:
50% faster onboarding | 22% productivity increase
"New reps productive Day 1 with complete meeting context available"
Challenge:
Patient safety risks from communication gaps
UMS Solution:
Real-time risk management + executive dashboards
Results:
15+ critical delays prevented | Perfect Joint Commission survey
"UMS caught safety risks in routine meetings we would have missed"
UMS (Unified Meeting Suite) is an enterprise platform that manages meetings as governed organizational entities. It captures decisions, action items, issues, and risks discussed in meetings and ensures they are tracked, executed, and closed with full traceability. UMS provides a centralized system of record so meeting outcomes translate into real execution rather than disconnected notes or follow-ups.
Traditional meeting tools focus on scheduling, notes, or collaboration. UMS focuses on governance and execution. It treats meetings as structured records with lifecycle controls, ownership, accountability, and auditability, connecting discussions directly to decisions, actions, risks, and leadership oversight across the organization.
UMS is a meeting intelligence and governance platform. It does not replace conferencing or task tools; instead, it governs what comes out of meetings including decisions, commitments, risks, and accountability, ensuring they are visible, owned, and executed across teams and leadership levels.
UMS turns meetings into outcome-driven execution points. It links discussions to clear owners, decisions, due dates, and risks, reducing repetition and ambiguity. Teams spend less time revisiting past conversations and more time executing, while leaders gain real-time visibility into what meetings are producing.
Yes. Organizations typically see a 20–30% reduction in meeting load due to better preparation, clearer outcomes, persistent context across recurring meetings, and automated follow-through. Fewer meetings are needed because decisions and actions no longer get lost or revisited.
Actual results vary by organization.
Yes. UMS is designed for regulated and high-governance environments. It provides governed minutes, lifecycle controls, role-based access, audit trails, traceability, and secure data handling, making it suitable for financial services, healthcare, public sector, and compliance-driven enterprises.
Yes. UMS supports customer-managed deployments, including on-premises, private cloud, and hybrid environments. This ensures organizations with strict data residency, security, or regulatory requirements retain full control over their data.
Organizations typically experience:
-
Higher action item completion rates
-
Reduced meeting inefficiencies
-
Faster decision-to-execution cycles
-
Improved visibility into risks and issues
-
Lower audit and compliance effort
These benefits translate into measurable productivity gains and governance efficiency.
Actual ROI depends on organization size, structure, and deployment scope.
-
Pricing
Pro
380000
/ Year
This will be billed for min of 50 users
Everything in the Basic plan, plus
Team and Department Dashboard
Setups
Meeting Reports
Action Item Reports
Filters